The first ring of a 911 call breaks the control room's silence. At that moment, a critical person in the emergency response chain is activated – the public safety dispatcher. They are the unseen heroes who are the first point of contact in emergencies, the bridge between the public and the services they need.  

A dispatcher's shoulders hold a lot of responsibility—a life saved, a fire contained, a crime stopped—all potentially hinge on their ability to gather information, assess the situation, and dispatch the right help quickly and calmly. 

But what exactly makes a great dispatcher? It’s not just about answering calls and relaying information. It’s about possessing unique skills that allow them to thrive in a fast-paced and stressful environment.  

So, how to be a good dispatcher?

Masters of multitaskers

Dispatchers are the human GPS under pressure. Unlike relying solely on digital maps, their minds are finely tuned machines that achieve a balance between focus and speed. They can translate a caller’s shaky description of landmarks into precise coordinates, acting as a walking, talking GPS on the fly. But their juggling act doesn’t stop there. While navigating directions and tasks on a call, they also expertly manage the emotional weight of the situation. 

Emotional control

Dispatchers are the jesters of the control room, deflecting anxiety with a calm demeanor while keeping the emergency response on track. They are masters of de-escalations. Putting their emotions second, dispatchers can use their calming language and active listening to soothe a caller’s panic and guide them toward providing clear information. They can empathize with a caller’s distress without being overwhelmed by it. This allows them to maintain the emotional distance necessary to make clear decisions and dispatch the right help.  

Tranquility

People who call in are either scared, angry or sometimes even confused. It’s easy to get swept up in that panic, but that’s when dispatchers need to be at their strongest. They must be the steady hand, the one who can maintain a calm, reassuring tone even when their hearts are racing. It’s about taking a deep breath, focusing on their words, and asking clear, concise questions to understand the situation, not react to the emotions. 

Patience comes hand in hand. Sometimes, callers can’t remember details or give clear instructions. Dispatchers can’t rush them; they must ask questions calmly and clearly, one step at a time.  

Teamwork

Collaboration is a necessity for dispatchers - they are not alone in this job. There's a whole system of people from different departments working together to solve a problem. It starts with the dispatchers, who then feed information to the different departments depending on the outcome. The dispatchers then coordinate with the relevant responders, such as police, fire, or EMS.  

In a control room, the dispatcher is not alone but instead surrounded by a support team of a supervisor, call takers, and IT staff. Supervisors ensure smooth operations and make crucial decisions. Call takers continue fielding calls, maintaining a constant flow of information. ITs staff keeps the vital communication systems running, guaranteeing everyone has the necessary information. This teamwork is the foundation of a swift and effective response, even in the most chaotic situations.  

Technology skills

In the high-pressure world of emergency dispatch, seconds matter. The frantic calls, the rush of adrenaline, and the constant need to make critical decisions – it's a job that demands both composure and skill. But in this modern age, there's another crucial ingredient to becoming a better dispatcher: mastering technology. 

In a 911 dispatch center, the integration of Computer-Aided Dispatch (CAD) Systems, Radio Communication Systems, Telephony Systems, and Emergency Notification Systems is crucial for efficient and effective emergency response. Here at Evans, we make sure all these technologies work together to improve dispatch productivity and make their life easier.  

Flexibility

Flexibility is a long-term skill for dispatchers. Adapting to unpredictable situations for emergencies rarely follows a script. Dispatchers need to be flexible in their approach and able to adapt to constantly changing situations. This might involve modifying dispatch protocols on the fly, prioritizing calls based on urgency, or dealing with unexpected developments during an incident. 

Dispatchers interact with a wide range of people in high-stress situations. They need to be flexible in their approach and able to adjust their communication style to build reports and get the information they need.  

Learning how to be a good dispatcher is hard work

Becoming a dispatcher isn't just a job; it's a calling to serve. It requires a unique blend of composure, empathy, and split-second decision-making, all wielded to create a safer world, one call at a time. If you possess these qualities and yearn to make a real difference, consider joining the ranks of these unseen heroes.